How Archivist Works
Getting started with Archivist? Easy!
Follow these steps to automate your campaign notes.
Campaign Configuration
Set up your campaign in minutes through our streamlined workflow, and watch as Archivist builds your perfect campaign companion.
Quick campaign creation with name, system, and language settings
Add your adventuring party and their character details with ease
Customize summary styles and tone to match your campaign's flavor
Personalize your Ask Archivist chatbot for seamless world integration
Log Your Session
Discord Live
Connect Archivist to your Discord server and record your sessions in real-time. We will automatically transcribe and organize your campaign notes.
Bonus Feature
Ask Archivist, your dedicated campaign chatbot, seamlessly integrates with your Discord server. Your campaign's entire knowledge base, just a message away.
Audio Upload
Have recorded sessions? Upload your audio files and let Archivist transcribe them into detailed session notes.
Supported formats
Play by Post via Discord
Already running a text-based campaign? Import your existing Discord chat history directly into Archivist.
Transcript Upload
Import your existing session transcripts directly into Archivist.
Supported formats
Raw Notes
Import your prior session raw notes—Markdown, text, or PDF files—to get Archivist caught up fast.
History & Lore
Upload world documents to enrich Archivist's understanding of your setting: political histories, technology overviews, notable figures, calendars, and more.
Handwritten Notes
Snap photos of your physical notes or upload scanned pages—Archivist will transcribe and integrate them with your campaign.
Mid-Campaign?No Problem!
Archivist makes it easy to catch up—import prior session notes, audio, or world lore documents to bring everything into one place.
What Happens Next?
Within minutes, not hours, Archivist completes your analysis.
Session Review gives you full control—review, approve, and customize Archivist's output, with the flexibility to make changes anytime.
Session & Campaign Summaries
Review AI-generated summaries and customize the tone and content to match your style
New and Existing Entity Management
Review characters, locations, and factions with smart merging and organization
Key Moments & Highlights
Approve and customize highlighted moments from your session
Then what?
Continue logging your sessions through your preferred method, and watch as Archivist builds a comprehensive campaign catalog. With each session:
Your campaign's knowledge base grows, making every detail searchable and interconnected
Character relationships, plot threads, and world lore are automatically tracked and organized
Access deeper campaign analysis and insights as your story unfolds
Generate session recaps, player cards, and campaign highlights with a single click
Frequently Asked Questions
How long does it take to set up my account?
Just minutes! And it's completely free to try—no credit card required. You can start capturing your campaign right away.
How do I catch up my in-progress campaign?
Archivist supports several fast ways to import an ongoing campaign: upload prior session audio files, import text transcripts, have us ingest your Discord play-by-post history, or add your raw session notes and world-lore documents. Mix and match any of these methods and Archivist will stitch everything together into a single, searchable timeline.
Can I mix and match between session types?
Absolutely! Our own group mostly plays on Discord but has occasional in-person games. No matter how you play or how often that changes, your sessions are captured in the same campaign, preserving continuity and keeping your story complete.